The Facility Management Tool That Solves 5 Common Headaches

If your team is buried under work orders, struggling with outdated inventory logs, or spending hours chasing down maintenance records, you're not alone.

These are common challenges for facility managers. But the right facility management tool can streamline your operations, reduce costs, and bring your team back in control.

This article will discuss 1) 5 common headaches facility managers face, 2) their remedies, and 3) additional benefits of iWorQ's Facility Management tool.

Does having too much information and not enough clarity sound familiar? Too much information can overwhelm anyone. Facility managers can stare at a cluttered spreadsheet or dashboard, not knowing where to start. The key to keeping your sanity is sorting and prioritizing the information.

iWorQ's Facility Management Software effortlessly fixes this problem. Users can customize their work order dashboard and filter it by work type, location, or status. With these filters, you know how where to focus your efforts whenever you open the system.

The common saying, "An ounce of prevention is worth a pound of cure," is as true for a person as it is for a building. This is why scheduling regular maintenance is so vital.

Facility managers and their teams may struggle under the pounds of cure required for their buildings require. With the right scheduling tool, they can easily relieve and prevent this burden.

Any facility manager who has used paper or spreadsheets can attest to the seemingly impossible task of tracking down past maintenance records. Even with a sophisticated system of filing cabinets, folders, labels, etc., this search could consume the better part of a day.

Those who use iWorQ save hours using the Advanced Search Tool, which instantly retrieves work orders and asset history.

Many teams are understaffed and overwhelmed by the number of buildings they manage. Being stretched thin, they can't be in every facility as often as needed. This unintentional neglect can lead to maintenance needs going unnoticed for long periods of time.

For these teams, iWorQ offers an optional ability to enlist everyday people to care for and maintain buildings. The facility management team can place a QR code in the building or a specific room, like a bathroom. Anyone can scan the code and submit a request through iWorQ's Citizen Portal. The relevant users can be automatically notified of the request, improving the response time.

Government employees operate under strict budget constraints, and managers are expected to allocate resources wisely. Budgeting without a clear picture of where the money is going is like trying to fill a leaky bucket; you keep pouring money in, but it disappears without understanding where or why.

iWorQ's Facility Management tool goes beyond fixing problems. It builds long-term value by extending asset life, increasing team efficiency, and improving budgeting and planning.

Whether the asset you manage is a building, channel, canal, water treatment plant, or pump station, smart facility management will help extend its useful life. Properly maintaining assets prevents major breakdowns. Just like your car, if you don't take care of it with regular preventive maintenance, it won't take care of you much longer.

A key way iWorQ's Facility Management Software boosts team efficiency is by streamlining communication. All work orders are logged, assigned, and tracked in one centralized digital platform. Any team member can log in and find all the needed information.

The system can be accessed on any device with an internet connection, giving workers in the field everything they need right at their fingertips. No more chasing down paper forms or calling the office to stay in the loop.

Facility management can be highly complex. With so many buildings, equipment, and other assets to track and maintain, planning is challenging. However, with the right facility management tool, planning is easily achievable.

Having a maintenance plan for your buildings and assets is vital for budgeting. Research has shown that the lack of a maintenance plan is the second most significant factor in facility management costs. Only mistakes in the construction of buildings are more important.

iWorQ's Facility Management tool helps facility managers effectively create a maintenance plan and budget. The software enables you to plan and schedule recurring preventive maintenance with ease. Then, with the reporting tool, you can see where the money is going, predict future expenses, and justify budget requests with data.

Facility Managers have a tough job. Thankfully, iWorQ's user-friendly facility management tool is here to make things easier. It solves these five problems and helps you cut costs, boost efficiency, and stay ahead of your maintenance needs.

If you want to level up your facility management, schedule a free demo with us to see our tool firsthand and get any questions answered.