Can department heads access their own fleet data?

Yes. You can assign access by department so users only see relevant vehicles and data.

Will we be able to track the inventory of parts?

Yes. You can manage parts by name, number, vendor, location, and quantity. The system supports low-stock alerts and reorder reports.

Can we assign parts to specific vehicles?

Yes. You can link parts to specific vehicles to avoid incorrect usage and track compatibility.

Are drivers able to submit trip inspections digitally?

Yes. Drivers can scan a QR code in the vehicle to access a customizable inspection form on their phone.

Can the system integrate with our fuel provider?

If your provider can export data in Excel or CSV format, it can be uploaded to the system. PDF-only formats require manual entry. The system then tracks gallons, cost, and mileage and calculates MPG.

Can we schedule recurring maintenance?

Maintenance can be scheduled based on mileage, hours, days, or a combination. The system can trigger reminders when thresholds are met.

What kind of support do you offer?

We provide unlimited support and training! A dedicated account manager will assist with onboarding and ongoing needs. Oh, and it’s free!

iWorQ Systems

Fleet Management Software

Tools for tracking vehicles and equipment, scheduling maintenance, and generating reports.

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Trusted by Fleet Managers across the U.S. since 2001

Streamline your Government Fleet operations with confidence

Your city or school relies on its fleet every day, from snow plows and dump trucks to school buses, but managing those vehicles on tight budgets and schedules can feel overwhelming. Without the right tools, small issues become big headaches. Unexpected breakdowns disrupt services, paperwork piles up, and teams scramble to catch up. iWorQ's cloud-based software was built to simplify fleet management so you can prevent problems before they happen and keep your community moving.

Common Fleet Management Challenges

Budget & Replacement Uncertainty

Aging trucks and buses can blow through budgets. When data is scattered, replacing them is hard. Fayette County Public Schools said iWorQ’s software gave “a very good overview of how to utilize the equipment that [they] have,” helping them budget for the following year’s vehicles.

Unplanned Downtime:

Emergency breakdowns delay projects and drive up costs. Without proactive maintenance scheduling, you risk critical services being interrupted.

Administrative Burden

Tracking work orders, parts inventory, inspections, and compliance manually wastes hours and leads to mistakes. Your team deserves to spend time on big-picture maintenance, not data entry.

Safety & Compliance

Every vehicle and driver must meet safety regulations. Missing records or inspections can lead to fines or accidents. Having everything logged centrally keeps you audit-ready.

Lack of Visibility

When you can’t see the whole picture of vehicle status, costs, and workloads, decision-making suffers. Guesswork replaces strategy, and problems are only addressed after they happen.

Meet Your Solution: Fleet Management Software

iWorQ's Fleet Management Software is a cloud-based CMMS made for local government. It centralizes your entire fleet in one user-friendly system, accessible on any phone, tablet, or computer, so your staff stays updated in real time.

Maximize Fleet Uptime & Productivity

Keep every vehicle on the road longer and your team focused on the job, not paperwork.

Here's how:

Proactive Maintenance

Schedule maintenance by date, mileage, or hours, and easily view a prioritized list of vehicles due for service.

Streamlined Repairs

Create, assign, and track work orders in one system, eliminating paper forms and reducing duplicate data entry.

Field-Ready Access

Crews can update records from any device, anywhere, instantly syncing with the office.

Parts at Your Fingertips

Know what’s in stock and link parts to jobs, so repairs never stall for missing components.

Proactive Maintenance

iWorQ Fleet Management helps you schedule maintenance by date, mileage, or hours, and easily view a prioritized list of vehicles due for service.

Streamlined Repairs

Create, assign, and track work orders in one system, eliminating paper forms and reducing duplicate data entry.

Field-Ready Access

Crews update records from any device, anywhere, instantly syncing with the office.

Parts at Your Fingertips

Know what’s in stock and link parts to jobs, so repairs never stall for missing components.

A worker holding an iPad with iWorQ's Fleet Management Software pulled up. Vehicles are being repaired in the background.

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Fleet Manager for a public school district holding her tablet in front of a school bus. This represents that fleet managers can manage their fleets effectively from the field using iWorQ's software.

A fleet manager standing in front of a school bus while holding her tablet with iWorQ's Fleet Management Software.

Control Costs & Ensure Compliance

Effortlessly turn data into dollars saved and audits handled.

Here's how:

Digital Trip Inspections (Add-On)

Generate inspection forms pre-loaded with employee and equipment details and customized checklists. Each inspection links to the vehicle ID for seamless maintenance history tracking.

Smart Replacement Decisions

Our vehicle replacement rating tool tells you exactly when a vehicle’s repair costs outweigh its value.

Fuel & Usage Insights

Import fuel data to spot waste, optimize routes, and budget effectively.

Instant Reporting

Generate inspection logs, cost-per-mile breakdowns, and compliance reports in a click.

Digital Trip Inspections (Add-On)

Generate inspection forms pre-loaded with employee and equipment details and customized checklists. Each inspection links to the vehicle ID for seamless maintenance history tracking.

Smart Replacement Decisions

Our vehicle replacement rating tool tells you exactly when a vehicle’s repair costs outweigh its value.

Fuel & Usage Insights

Import fuel data to spot waste, optimize routes, and budget effectively.

Instant Reporting

Generate inspection logs, cost-per-mile breakdowns, and compliance reports in a click.

Request Demo

iWorQ Systems