Are you a public works director? Do you still use paper or spreadsheets to manage work orders?
Advancements in technology are transforming the way public works departments operate. Cloud-based work management software is quickly becoming a popular solution for streamlining local government processes. This guide will outline five ways work management software can help local governments handle work orders more effectively and save time.
1. Live Updates with Centralized Work Order Management
iWorQ’s Work Management Software stores essential work order information all in one place, improving your daily workflow and simplifying the oversight of projects. Build out templates to easily create work orders on the go. With customizable fields and forms, you can ensure that no important detail goes untracked.
By eliminating the need for paper-based processes or manual spreadsheets, staff can complete work orders more swiftly, reducing labor costs and freeing up time for other responsibilities.
2. Preventative Maintenance Scheduling
Implementing preventative and proactive maintenance, rather than reactive maintenance, is key to extending the life of your assets and infrastructure. iWorQ’s Work Management Software lets you schedule work orders for routine maintenance in advance, so that you can address potential issues early on before they escalate into costly repairs and replacements.
3. Enhanced In-Field and In-Office Communication
Have you ever had a team member grab the wrong item from inventory, drive to the wrong location, or completely misunderstand the context of a work order? Work management software helps streamline communication between employees. Assign employees to different work orders and set up email notifications to keep your team in the loop. iWorQ’s Work Management Software is cloud-based, meaning everyone in your department can access work order information anytime, anywhere. Whether you’re in the field or in the office, you can view and make updates to work order details, as long as you’re using a device with an Internet connection. When everyone is on the same page, the overall efficiency of your public works department is improved.
4. Prioritize Routes and Tasks with Location Mapping
iWorQ's map feature allows public works teams to visualize the locations of pending work orders and strategically plan their day for maximum impact. Having a digital map on hand empowers local governments to complete work orders within specific proximities, minimizing unnecessary travel, reducing costs, and saving time.
5. Efficient Cost and Inventory Tracking
Optimize your inventory with work management software. iWorQ's solution offers a clear, comprehensive view of your entire inventory, tracking everything from item types and vendor names to units on-hand and average cost. With real-time visibility into inventory levels and usage, staff can avoid stockouts and minimize excess inventory. When you can see every detail of your inventory on one screen, you can ensure the right materials are available when needed, allowing your department to maximize the full potential of your resources.
6. Generate Reports On Demand
Do you find yourself constantly reaching out to multiple sources to (hopefully) compile the correct data for a report? iWorQ’s Work Management Software has the ability to generate custom reports on demand, guaranteeing accuracy and saving you time. With just a few clicks, you can easily pull reports on inventory, spending, equipment, hours, and more. These reports provide valuable insights into departmental operations, enabling staff to make informed decisions, identify areas for improvement, and meet compliance regulations.
Looking for more ways that work management software can benefit your agency? Click the orange button!
